How to Automatically Forward Emails

Tired of manually sending emails? Does the thought of going through mass emails make your stomach turn? If your answer is yes, then read on.

Understanding automatic forwarding ensures you never miss a single email, no matter where you are or what you're doing.

In this article, we will discuss the ins and outs of automatic email forwarding depending on the device and email app you have chosen.

Take a look to find out more.

How to Auto Forward Emails in Outlook on Mobile Device

Knowing how to automatically forward an email to your smartphone can save you a lot of time. Maybe you're on vacation and don't want to worry about manual transfer. Or maybe you're looking to reach a wider professional audience and are looking to speed up the process.

Whatever your reason, setting up automatic forwarding on your phone can be very helpful. However, you will not be able to set up automatic forwarding to Outlook directly from your mobile device. Instead, you can do this by logging into your office Outlook account and changing your automatic forwarding settings. This will also automatically connect to your mobile device.

Here's how to do it:

1. Log in to your Outlook account on your desktop.
   
2. Select “Settings” located at the top of the page, then “View all Outlook settings”.
   
3. Press “Mail” then “Transfer”.
   
4. Click "Start Transfer" and select "Save".
   

Once you have completed these steps, Auto Forward should now be available in your Outlook account on your mobile device.

How to Automatically Forward Emails to PC

Depending on your email account, enabling automatic forwarding from a PC is a relatively simple process. Here's a guide on how to do that, depending on the account you've chosen.

Gmail:

1. From your desktop, open your Gmail account. Note that you can only forward messages to one Gmail address.
   
2. Click on “Settings” then “See all settings”.
   
3. Click on the "Forwarding and POP/IMAP" tab.
   
4. In the “Forwarding” section, tap on “Add forwarding address”.
   
5. Click “Next”, then “Continue” and “OK”.
   
6. Select the verification link sent to your email and refresh the browser.
   
7. Click on "Forwarding and POP/IMAP" again and select "Forward a copy of incoming emails to".
   
8. Choose an option for Gmail copying your emails.
   
9. Save changes.
   

Windows Mail:

1. Open “Windows Live Mail”.
2. Select the “Folders” tab, then click on “Message Rules”.
3. Go to “Mail Rules” and select “New”.
4. Under the "Select one or more actions" window, check "Forward to people".
5. Where it says “To change this condition”, click on the “Underlined words” option, then on “Contacts”.
6. Find and select your alternate email address and press "OK".

Outlook:

1. Log in to your Outlook account on your PC.
   
2. Select “Settings” located at the top of the page, then “View all Outlook settings”.
   
3. Press “Mail” then “Transfer”.
   
4. Click "Start Transfer" and select "Save".
   

How to automatically forward emails from a specific sender in Outlook?

Outlook 2013 is perhaps the most widely used free email service, especially for businesses.

To automatically forward emails from a specific sender, you will need to create rules. The following method will guide you through this process:

1. In “Mail”, click on “Home”, then on “Rules”.
2. Go to "Manage rules and alerts".
3. Select 'New Rule' from the 'Email Rules' tab, which will take you to the 'Rules Wizard'.
4. Once you are in the "rules wizard", select "Apply rule to messages I have received" and click "Next".
5. Check the “Forward to people or public group” option.
6. In the "Rule address" box, enter the recipients' email addresses.
7. Click “OK” then “Next”.
8. Type a name for the new rule in the "Step 1" box and check "Enable this rule".
9. Click on Finish.

How to Automatically Forward Emails in Gmail on a Mobile Device

Setting up automatic forwarding is a convenient way to forward incoming messages from your Gmail account to a different address.

Unfortunately, you will only be able to enable automatic forwarding by accessing Gmail on your desktop and not directly from your mobile device. However, once you activate the feature, it will also work automatically on your mobile. You will receive a notice in your inbox for the first week after activating Call Forwarding to remind you that the feature is activated. Here's how:

1. Open your Gmail account in a browser.
   
2. Select the gear icon located in the upper right corner, then click "See all settings".
   
3. Tap the “Forwarding and POP/IMAP” tab.
   
4. Click on “Add forwarding address”.
   
5. Enter the email address you wish to forward the messages to, click "Enter", then close "Settings".
   
6. Go to your "Inbox", confirm the action and return to your Gmail account.
   
7. Go back to "See all settings", then select "Forwarding and Pop/IMAP".
   
8. Click "Forward a copy of incoming mail to" and select your email result from the drop-down menu.
   
9. Save the changes you made.
   

How to Automatically Forward Emails in Gmail on PC

Here's how to successfully set up the auto-forward feature from your Gmail account on your PC:

1. Log in to your Gmail account.
   
2. Click on "Settings", then on "Forwarding and POP/IMAP".
   
3. Select “Add Forwarding Address,” then enter the address you want to forward to.
   
4. Read and accept the verification email in your inbox. Accept this and go back to "Settings".
5. Click on “Forwarding and POP/IMAP” again.
   
6. In the "Forwarding" section, tap "Forward a copy of incoming mail to," then select what you want to do with the original copy.
   
7. Select the "Save Changes" option.
   

How to Auto Forward Emails from a Specific Sender in Gmail

Let's say you receive an email to pay your bills and want to forward it to your spouse so they can take care of it. This scenario can be facilitated by enabling automated emails from a specific sender. Here's how to do it through your Gmail account:

1. Log in to your Gmail account on a web browser.
   
2. Click on the “Settings” option in the upper right corner.
   
3. From the available options, select “Forwarding and POP/IMAP”.
   
4. Select "Add forwarding address" and enter the forwarding address.
   
5. Select "Next".
   
6. You will receive a notice asking you to confirm that the email you entered is correct. Select "Continue".
   
7. Google will then send a confirmation message to the email address. Copy the confirmation code next to "Verify" in "Forwarding and POP/IMAP".
   
8. Click on "Create a filter" and fill in the information box that appears.
   
9. Select "Create filter". Your changes are automatically saved.
   

Additional FAQs

How do I remove automatic forwarding?

The auto-forward feature is great, but sometimes you might just want to manually go through your emails so you don't miss anything. Here's how to disable the feature based on your email account.

Gmail:

1. Log in to the Gmail account with forwarded messages on your computer.

2. In the right corner, click on “Settings”, then on “See all settings”.

3. Select “Forwarding and POP/IMAP”.

4. Under 'Forwarding', click on 'Disable forwarding'.

5. Save your work by pressing "Save changes".

Outlook:

1. Open your Outlook account and select the “Tools” menu.

2. From the list, choose “Rules and Alerts”.

3. Uncheck the box next to the rule you want to disable (in this case, automatic email forwarding).

4. To completely delete the rule, highlight it and then press "Delete" from the available tabs.

iCloud Mail:

1. Log into your "iCloud Mail" account and choose "Preferences" from the sidebar.

2. In the "General" pane, deselect "Forward my email to".

3. Click "Done".

Is there a way to set up email forwarding using a mobile phone?

Although common email accounts such as Gmail, Outlook, and iCloud don't allow you to enable automatic forwarding through your mobile device, there is an alternative option. You can download the YouMail app, which gives you the possibility to set up the automatic forwarding function on your smartphone.

The innovation of automation

In the digital age, the way we communicate is constantly changing and email forwarding plays a crucial role in staying connected.

With the innovative help of automatic transfer, the whole procedure becomes even easier. You no longer have to spend hours sorting through mass emails before you've even had a chance to have a cup of coffee.

Do you use auto-forwarding when sending emails? Did that make things easier? We'd love to hear your thoughts in the comments below.