How to Change a Signature in Outlook [PC or Mobile]

Your email signature is a quick way to verify who you are and easily provide your business details. It's like a virtual business card with all your relevant information and adds a personalized touch to every email you send.

But as your situation changes, your signature details may need to be changed. If you want to know how to change your signature in Outlook, we will walk you through the steps in this article.

Plus, our FAQ explains how to customize your email signature by including a photo or logo, as well as how to add a handwritten signature.

How to Edit a Signature in Outlook on a Windows PC

To edit your signature in Outlook via Windows:

1. Launch Outlook.
   
2. Click on “File”, “Options”, “Mail”, then “Signatures”.
   
3. Click on the signature you want to edit.
   
4. Make your changes via the "Edit signature" box.
   
5. Once you are done, click “Save” and then “OK”.
   

How to Change a Signature in Outlook on a Mac

To change your Outlook signature via macOS:

1. Launch Outlook.
   
2. Choose "Preferences" from the Outlook menu.
   
3. Under “Email”, select “Signatures”.
   
4. Under "Signature name", select the signature you want to edit.
   
5. Under "Signature" in the right pane, update your signature.
   

How to Change a Signature in Outlook on an iPhone

To update your Outlook signature through the Outlook app on your iPhone:

1. Launch the Outlook application.
   
2. At the top left, tap your profile icon or the hamburger menu.
   
3. Tap the Settings gear icon.
   
4. Go to the “Mail” section.
   
5. Click on “Signature”.
   
6. In the "Signature" screen, update your signature.
   

How to Edit Signature in Outlook on Android Device

To update your signature through the Outlook app on your Android device:

1. Open the Outlook app.
   
2. Tap "File," "Options," "Mail," then "Signatures."
   
3. Tap on the signature you want to edit and make your changes via the “Edit Signature” box.
   
4. Once you are satisfied with the results, press "Save" and then "OK".
   

How to change a signature in Outlook 365

To update your signature using Outlook 365:

1. Launch Outlook.
   
2. Click on “File”, “Options”, “Mail”, then “Signatures”.
   
3. Click on the signature you want to edit.
   
4. Make your changes via the "Edit signature" box.
   
5. Once you are done, click “Save” then “OK”.
   

Additional FAQs

How to add an image to your Outlook email signature?

To add a company image or logo to your email signature in Outlook:

1. Start a new email.

2. Choose "Signature" then "Signatures".

3. Select the signature you want to include an image in the "Select signature to edit" box.

4. Click the image icon, browse for your image file, then click "Insert".

5. Right-click the image to resize it, then select "Image".

6. Click on the “Size” option, then use the choices to resize your image. Check the "Lock aspect ratio" box to maintain the aspect ratio of the image.

7. Once you are satisfied, click “OK” and then “OK” again to save the changes.

How to create a signature template in Outlook?

If you want to create an email signature using a signature gallery template, choose a signature template that you want to copy into your message, then customize it.

1. Once you have downloaded the signature template you want to use, open it in Word.

2. Select the different parts of the signature then select “Copy”.

3. Launch Outlook, then choose “New Email”.

4. Paste the signature into the body of the email message.

5. Now customize the signature by editing the text, adding a photo or adding your hyperlinks.

To change your logo/photo:

1. Right-click on the image, then choose "Change Image".

2. Select the source location for your photo.

3. Click on “Insert”.

4. Select the image to get the move handles, then use them to resize the image if needed.

5. Choose options from the “Format” menu to format your image.

To include hyperlinks:

1. From the signature, right-click on a social media icon or select website text, right-click and then select "Edit Link".

2. Enter the link to your social profile in the "Address" field.

3. Click “OK”.

To save your signature:

1. Select all signature components, right click and select "Copy".

2. In the “Message” menu, click on “Signature”, then on “Signatures”.

3. Select "New", then give your signature a name, for example "Personal" or "Company".

4. In the "Edit signature" field, right-click and choose "Paste". Your signature is now displayed in the field.

5. Select “OK” to save.

Now all your messages will automatically include this signature

How do I make my signature look handwritten?

To include a handwritten signature, you can scan or take a photo of your handwritten signature and then add it to your Outlook signature. To do this on Windows:

1. Sign your signature on a sheet of white paper.

2. Scan it or take a photo of it and save it to your computer in .gif, .png, .jpg or .bmp file format.

3. Open the file on your computer.

4. Click it to open the "Format" tab of picture tools, then select "Crop" to crop the picture.

5. To save the signature to a separate file, right-click on the image and select "Save as Image".

6. To include the signature in a document, select “Insert” then “Images” and choose your saved signature.

To add a handwritten signature using Outlook via macOS:

1. Write your signature on a plain white sheet of paper.

2. Take a photo or scan it and save it to your computer in .gif, .png, .jpg or .bmp file format.

3. Open the image file on your computer.

4. Click it to open the "Format" tab of picture tools, then click "Crop" to change the aspect ratio if necessary.

5. To save your signature to a different file, right-click on it and select "Save as Image".

6. To add the signature to a document, select “Insert” then “Images” and choose your saved signature image.

To include additional typed information such as your job title, email address, etc. with your handwritten signature via the office:

1. Below your signature image, enter any other information you want to include.

2. Select the image and your text.

3. Select “Insert” then “Quick Parts”.

4. Select "Save Selection to Quick Match Gallery". This launches the "Create a new building block" box.

5. Type the name of your signature in the "Name" box.

6. Click on “AutoText” via the “Gallery” box.

7. Choose “OK”.

Whenever you want to use this signature:

1. Place the insertion point where you want to insert the signature block.

2. Select "Insert", "Quick Parts", "AutoText", then select the name of your signature block.

Change your autograph in Outlook

Outlook's email signature lets you end each email with a quick summary of your contact information, ensuring your recipients can easily reach you through a variety of methods. The process is so simple that designing professional signatures and editing your signature details whenever you need in Outlook is a breeze.

Have you ever used one of Outlook's templates to design a signature? If so, were you satisfied with the result? Let us know in the comments section below.