How to Check Who Attended a Microsoft Teams Meeting

As a meeting organizer in Teams, you can see which internal and external participants attended and when they joined and left. This information is especially useful for teachers and lecturers checking class attendance. If you need access to these details, read on to find out how.

In addition to being the meeting organizer, before you can download meeting reports, the feature must be enabled for you by the administrator.

This article will go over the different ways to access post-meeting attendance report from various devices.

How to Check Who Attended a Previous Teams Meeting on PC

You can access attendance details from the meeting calendar entry and meeting chat. To access from the event entrance:

1. Open “Teams”.
   
2. Click on “Calendar” then open the meeting.
   
3. Click on the “Presence” tab.
   
4. Presence information is displayed.
   

Or to download a .csv file from the meeting chat:

1. Click on the “Participants” tab.
   
2. The "Attendance List" will be displayed in the meeting chat only for the meeting organizer.
3. Click the download icon. The file will be available through the "Downloads" folder on your computer.
   
   • Alternatively, click on the "File" tab on the left and then "Downloads".
     

How to Check Who Attended a Previous Teams Meeting on Android

There are two ways to access the attendance list after the meeting: via the calendar entry and the meeting chat. To access from the calendar entry on your Android device:

1. Open the “Teams” app.
2. Tap "Calendar," then open the meeting.
3. Tap on the “Presence” tab.
4. The meeting join information is displayed.

To download the file from the meeting chat, which is only visible to the meeting organizer:

1. Select the “Chat” tab.
2. Navigate to "Attendance Report" which will show up in the meeting chat.
3. Tap the download icon. The file will be uploaded to the "My Files" or "File Manager" app on your device.

How to Check Who Attended a Previous Teams Meeting on an iPhone

You can receive the attendance report for a past meeting in two places: via the calendar entry or in the meeting chat. To download the report from the calendar entry on your iPhone:

1. Open the “Teams” app.
2. Tap "Calendar," then open the meeting.
3. Select the “Presence” tab. Presence information is displayed.

To download a .csv file to your phone from the meeting chat:

1. Tap on the “Chat” tab.
2. If you hosted the meeting, the "Attendance Report" will only be available in the meeting chat.
3. Tap the download icon. The file will be downloaded to the "Downloads" folder.

How to Check Who Attended a Previous Teams Meeting on an iPad

You can find the attendance report for previous meetings in the calendar entry or in the meeting chat. To access it from the calendar via your iPad:

1. Open “Teams”.
2. Tap "Calendar" and open the meeting.
3. Tap on the “Presence” tab.
4. The participation details will be displayed.

To download the .csv file from the meeting chat:

1. Select the “Chat” tab.
2. If you hosted the meeting, the "Attendance Report" will be displayed in the chat.
3. Tap the download icon. The file will be downloaded to the "Downloads" folder.

Additional FAQs

How do I enable attendance reporting for Teams?

As an Office 365 administrator, to enable the attendance reporting feature for a particular user, follow these steps:

1. Go to the Teams admin center.

2. Go to “Meetings” then “Meeting Policies”.

3. Set the Attendance Reporting Policy to "Enabled".

Who attended my team meeting?

As the meeting organizer, you can access the list of meeting participants. Once the feature is enabled for you, reports can be downloaded at any time during or after meetings. It includes joining, leaving and reinstatement times. This feature is particularly useful in education to know who has/has not skipped lessons.

You can get an instant report of current attendees via the “View Attendees” option while the meeting is in progress. Or you can view meeting details from calendar entry and meeting chat. The .csv file is saved in your "Downloads" folder.

What Teams features do you find useful for virtual meetings? Let us know what you generally think of the teams in the comments section below.