How to configure email on a domain

If you own your own website domain, setting up your own professional email address to reflect your personal brand is a no-brainer. Whether you're running a small business or building a portfolio, it's a good idea to step away from your own personal Gmail account in order to communicate with customers or website visitors without appearing unprofessional.

It's easy to create your own personal set of email addresses from your domain, with plenty of options for keeping your emails secure and anonymous. Remember that you can only use a domain email address if you can access the domain's control panel. This article explains the easiest way to set up email on your domain. Let's dive into it.

Step 1: Create an email address on your domain

If you have your own web hosting and a domain name, you just need to set up an email address on your website hosting control panel. Follow these steps:

  1. Login to your website hosting control panel (cPanel is most commonly used).
  2. Look for the "Email Accounts" icon in the Email section. Every control panel should have this option, but it may be located under a different section.
  3. Fill in all the required information, such as email name, password, and mailbox quota, and select the domain from the list.
  4. Create your account.

If you don't receive any error after clicking on the "create an account" button, it means that your email is created. For example, it can be [email protected].

However, just because the email exists does not mean that it is accessible. To send and receive emails from this account, you will need an email client (eg Gmail).

Step 2: Set up a Google account

Currently, Gmail is one of the best and most trusted email clients on the internet. It's completely free, works smoothly, and you get 15GB of email storage as well as a personal Drive folder.

In addition to that, you can be signed in to multiple Google accounts at once. This means that you can use both your personal Gmail account and your work account.

However, this can lead to errors when sending or replying to emails, so you should always be careful not to private message a customer.

If you don't have a Gmail account, follow these instructions to create one:

  1. Go to the Google account page.
  2. Select "Use another account".
  3. Click on "Create an account".
  4. Follow the onscreen instructions to set up a new Gmail.

When your account is set, you can switch to forwarding all your messages to it.

Step 3: Add forwarders to the client

Email forwarders forward all your emails from the @yourcompany domain to your @gmail mailbox. Here's how to activate them:

  1. Log in to your domain's control panel again.
  2. Go to “Transfers”.
  3. Select "Add Forwarder".
  4. Choose both the address to forward and the new destination.
  5. Select "Add Forwarder".

From now on, all the emails you receive on your work email will go to your Gmail mailbox.

Step 4: Set up Gmail

All that remains is to configure your Gmail to receive and send the emails using the same domain address from above. Let's follow these steps:

  1. Log in to your Gmail account.
  2. Click on the "Settings" icon (gear icon) at the top right of the screen.
  3. Click on “Settings”.
  4. Choose the “Accounts and Import” bar.
  5. In the "Send mail as:" section, click "Add another email address"
  6. Enter your user data as well as the new domain address in the pop-up window.
  7. Select "Send Verification" and the confirmation email will arrive in your inbox.
  8. Click this link to verify the email.

Now when you choose the "Compose Email" button, you will see the changes you have made. The sender's email will be replaced with your professional domain's email.

Therefore, all emails sent to your @yourbusinessdomain email address will arrive at this @gmail account, and all messages you send will be displayed with your domain name.

Lots of email clients in cyberspace

If you're not a Gmail fan, you don't have to worry. It's not the only way to create an email on a domain, although it's the easiest. If you want to set up a domain email address on another client, you can search for it.

Some online clients such as Yahoo require minimal effort and the setup process is similar to Gmail. However, complex clients such as Outlook require more effort.

Which email client do you prefer? Share your opinions in the comments section below.

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