Calendars are the perfect way to organize your schedule and plan events. Without calendars, the world could not function as it does today. As with many Google products, its calendar is also a handy tool for time management.
However, what happens when you try to embed Google Calendar in a Google Doc file? The integration allows users to link other files and content. While the above question is possible, there are a few caveats.
Can you embed a Google Calendar in a Google Doc?
The answer is both yes and no. You can easily link a Google Calendar event to any of your Google docs, but it's currently not possible to embed an entire calendar or even a single month in docs. The integration of several events is however feasible.
You can embed Google Calendar events in a Google Doc, thanks to the smart bullets feature. Smart Bullets also allow you to embed, link, or tag the following:
- Other Google Docs, Sheets or Slide files
Linking to files is a great way to optimize workflow and keep everything in one place. For example, you can paste a link to a Google slide when your document asks team members to review a presentation in advance. At the same time, tagging users with access to the document will also remind them to check it out.
Here's how to embed a Google Calendar event using the smart bullets feature:
- Launch Google Docs with your browser of choice.
- Open the Google document you want to edit.
- Type "@" anywhere in the document.
- Scroll down and find the target Google Calendar event.
- Click on the event.
- The event is now integrated into your Google Doc.
- Repeat as needed.
Users who authorize access to this document simply hover over the event and click to find the details. A single click opens Google Calendar and displays additional details. The smart chip also has a button for easy copying.
At this time, you can only embed your own events and not other people's Google Calendar events.
Alternatives to Google Calendar Events Integration
Since it's not possible to import entire months and calendars from Google Calendar directly into Google Docs, there are other ways to work on your plans. You can even use Google Sheets, which is much more suitable than Docs for creating calendars.
Create a calendar in Google Docs
If you want to stick with Google Docs, you can take advantage of its native features. Anyone can create tables in Docs, and it doesn't take long to add the days of each month. Here are the basic steps:
- Open Google Docs.
- Create a new file.
- Start by typing the names of the 12 months of the year.
- Click where you want to add the table.
- Select "Insert".
- Click on "Table" and customize the number of squares each month will have.
- When you're done with all the months, add the dates.
You can also customize the calendar to suit your needs, such as adding days of the week, color-coded events, and more. When you have a new idea, you can always test it and keep it if it works.
A Google Docs calendar can even be linked to another Google Doc, Sheet or Slides. So you can also integrate it like you do with Google Calendar events.
If you don't have much time, you can even choose and modify the free templates offered by Google Docs. With these you can easily insert your schedule into the days.
Create a calendar in Google Sheets
While Google Sheets is better for organizing projects than casual calendars, creating a template from scratch takes more time. Still, it's worth it when you see how tidy things can be.
These instructions will help you create a detailed weekly schedule on a spreadsheet:
- Open Google Sheets.
- Create a new file.
- Start by creating lines for weeks.
- Next, add the seven days of the week in a row, with each day having a column.
- Add a column with dates.
- When done, fill in another column with events and plans.
- Keep filling your days until you have a full year.
You can also have columns for event status and more. As with the Google Docs calendar, you can change it depending on the situation. Color coding sections will also help with readability.
If this calendar is meant to be shared with other colleagues, you can add columns to indicate who “owns” the event or should attend. This will clarify things wonderfully and avoid any confusion.
There are also many free calendar templates for Google Sheets, including editorial calendars or standard calendars. Embedding this Google Sheets calendar into a Google Doc is also possible with the smart bullets feature.
This project is due next Monday
While we can't wait for Google to introduce full Google Calendars integration into Google Docs, you can still create your own calendar. Even integrating events into Docs can be a lifesaver for many workers. It's very convenient and you can do everything on one Google account.
What other features would you like to see in Google Calendar? Love using Google Docs for work? Let us know what you think in the comments section below.