In a time when we are constantly on our phones receiving messages and emails, being aware of all of this can be a useful skill to have. When you need to find an email from a month ago, it can be tedious and frustrating to sift through all your emails. Luckily, Gmail has a few tricks up its sleeve that you can use to find the email you're looking for much faster. Here are some of the fastest ways to sort your emails.
If you don't have time to come home and sit in front of your PC and sort through your emails, you can always do it on your trusty iPhone. Every smartphone has a Gmail app that behaves the same as Gmail on your browser. To order emails on the iPhone by who sent them, you need to follow these steps:
- Open your Gmail app and sign in to your account if you haven't already.
- Press the search button.
- Enter the email address you are looking for.
- Tap the blue search button in the lower right corner.
- You will get a list of all emails to or from that address.
It is important to note that the iOS Gmail app does not allow you to filter emails further. For this, you will need to use an Internet browser, where you can use advanced sorting and filtering criteria.
The Gmail app on Android devices is not much different from that of iPhone smartphones, especially when it comes to some features and tricks. It can be quite hectic to receive a lot of emails and have your inbox full. Here is the step-by-step solution:
- Open Gmail on your phone.
- Select the search bar at the top and enter the sender's name or email address.
- Tap the search icon at the bottom right or below the search bar.
- Gmail will show all emails containing the address.
If you're not entirely sure of the sender's name or email address, you can always type the subject of the email you're looking for in the search field. Gmail will sort emails containing the search term anywhere, including the subject.
You can also type any word in the search bar. For example, if you're looking for an email from your teacher and you can't remember their email address, you can just type in words like "exam" or whatever is mentioned in that email.
Be sure to regularly delete emails that you don't use or need. This helps your Gmail perform better and you can avoid not receiving your emails due to a full inbox.
If you receive dozens of emails, you know how hard it is to find that email in the stack. Going through promotional emails alone can be quite complicated. A smartphone may not provide seamless filtering and sorting, and some results may waste your time.
Here are some browser-specific tricks you can use with your Gmail messages.
Type in the email address of the person you are looking for, press "Enter", then choose the email you need.
What if you are looking for a specific email from someone? Let's say your teacher, who told you the time of your next exam via Gmail. Let's say you know your teacher's email address and the approximate date the email was sent.
- Enter the email address in the search bar at the top of the page, next to the Gmail icon.
- Click on the filter icon next to the search bar and a pop-up window should appear. The advanced search window contains several criteria.
- In the “Has the words” field, you can enter the name of the exam you are looking for.
- In the "Date in" field, you can enter the date you received your email if you know it. Also, you can choose whether you want to search all mails or just the “Main” section.
- After choosing your criteria for your search, click the “Search” button and it will search through your emails, presenting you with those that match those requirements.
Suppose you want to clean up your emails because they contain large attachments from former colleagues or professors. Gmail offers plenty of storage but not an infinite amount, and you may want to remove some to save email storage space. If this is what you need, you will need to do the following:
- Log in to your Gmail account and click on the search bar.
- Type the email address and press "Enter" to display all emails from this email address.
- If you are looking for multiple email addresses but they all have the same domain name, you can use the generic feature. Use an asterisk
then the domain name, for example *@techna.com.
After that, you can simply select the emails you want to delete and delete them by selecting the trash can button.
No more mail, no more problems
Sorting your emails is not an exact science and can take some time to master various filters and tricks. However, it will make finding the exact item you need much faster and almost effortless once you've picked it up. Gmail provides significant automated help, which is part of why it's one of the most popular email platforms.
What's your favorite way to sort your emails by sender?