Are you having formatting issues when pasting content from a website into Microsoft Word? All of the text you paste may be recognized as a header, but you may also encounter other formatting issues, such as uncontrollable content placement, unwanted hyperlinks, different fonts, etc. . Deleting and reformatting everything by hand can take too long. That being said, there are different ways to paste text into Word without formatting. This article will teach you several methods of gluing so that your documents look the way you want.
Notes: The examples in this article have been copied directly from this content's web page, allowing you to better differentiate text formatting options using the exact same content and formatting.
Option #1: Use Notepad to copy/paste
Windows Notepad is the most basic text editor you can use. It does not recognize any headers, colors or other formatting options. Every text you paste into Notepad is a basic format. However, text that you have pasted into Notepad will still need manual formatting in Microsoft Word. Copy your text and then paste it into Word. Select the headings, colors, and other formatting features you want.
Option #2: Use Microsoft Office Paste Special
Microsoft Word is a complex, high-quality text formatting program with paste options as one of its main features.
You can use Word to format pasted text in three different ways.
Main Paste Options in Word
When you right click on the page, you get three paste choices as follows:
- Preserve source formatting: This option preserves the original formatting of the text you copied, including colors, letter sizes, headers, footers, and other features. Right click and select option 1 or use " Ctrl + K when pasting, instead of " Ctrl + V. Notice the "(K)" in the option description below.
- Merge formatting: This option formats the text you copied according to the rest of the text in your Word file. This is handy when you want to add a quote or a section from an existing article to your text document. Right click and select option 2 or use "Ctrl+M" when pasting. Note the “(M)” in the option description below.
- Keep text only: Use this option if you only need the text and not the original format. The text you paste will appear as basic text with no headers, color changes, etc. Right-click and select option 3 or press " Ctrl + T to paste your base text.
Use PureText to get things done faster
Notepad is an easy way to paste unformatted text before transferring it to Word, but you still need to realign the text to suit your needs. Plain Text does all the work, so all you do is paste it into Word. No, it's not about pasting a font, size, color or anything special. This is placement when pasted.
If your task or job requires a lot of copying and pasting, you'd better use a small program that does everything automatically. PureText is one of the best tools for the job. It's a free Windows program that automatically copies and pastes the text you want into a Notepad file.
PureText does not require installation as it is a dedicated Windows program. You just need to download the app from the Microsoft Store and launch it. PureText is ideal for editors and people who do a lot of text formatting.
Use dedicated browser extensions
We all know that Chrome, Firefox and other browsers have many extensions designed to make browsing the Internet easier and more enjoyable. Copy Plain Text 2 is here for Firefox users. It will allow you to copy any text without formatting. Add it to the browser and configure it according to your preferences to reduce your formatting time.
The Chrome extension is called Copy to Plain Text, and it works like the FireFox version. However, it doesn't have shortcuts, which can be a problem if you're copying a lot of pages.
Mac and Linux users
When removing formatting, copied text is also possible on Mac and Linux, but the process is a bit different.
- Press Shift+Option+Command+V simultaneously to paste the text without changing the font.
- Use TextEdit (Mac version of Notepad) to copy and paste your text into the basic shape (application's default font). Choose "Format > Create Plain Text", or hold Command + Shift + T to paste it directly.
Linux operating system
The latest versions of Linux allow you to paste text without formatting by pressing " ctrl + may + V " or " ctrl + V”, depending on the application. Paste the text into the Linux text editor (using ctrl + V) or something like Gedit (using ctrl + may + V), and it will strip the text of any formatting, just like Notepad does on Windows.